Executive / Personal Assistant (m/k)
Stanowisko: | Executive / Personal Assistant (m/k) |
|---|---|
Miasto: | Warszawa |
Oferta ważna do: | 2022-09-01 |
Your responsibilities:
(Executive Assistant)
- Organizing and setting up high level team and strategic meetings - internal and external; coordinating regularly planned meetings and sharing expectations & preparation,
- Prioritization of agenda items and key meetings, following up on outcomes,
- Following up on open tasks and key projects,
- Personal calendar and email assistance, handling of variety of administrative duties,
- Support direct reports and enhance lines of communication,
- Handling emails, messages on other, platforms, meeting requests,
- Help improve the efficiency of the organization by all above activities,
- Create long term plans and prepare an outlook for commitments and important checkpoints/dates,
- YPO related activities:
- contacting other CEOs for meetings or coordination,
- checking up on event chairs and chapter manager for updates.
(Personal Assistant)
- Help in organizing private trips/events.
Our requirements:
- Master's Degree,
- Demonstrate previous office administrative experience of working effectively in a high-pressured and challenging environment/similar role,
- Previous experience at EA level in a corporate environment,
- Proven experience of adapting to frequently changing circumstances and responding to changing priorities and business needs,
- Demonstrable experience of working as a team player, in partnership with others; effective communicator,
- Detail orientated, self-motivated,
- Excellent knowledge of MS Office applications, including use of Outlook as a business tool, demonstrate ability to quickly gain command of new systems,
- Strong IT skills,
- A willingness and enthusiasm for new projects and the ability to develop his/her own workstreams, without prompting,
- Ability to multi tasking effectively and efficiently,
- Ability to take unexpected eventualities in their stride, and to cope well under pressure,
- Excellent organizational skills, with strong background in managing multiple priorities,
- Work effectively with local colleagues and peers in other regions, to maintain a collaborative culture,
- Ethical with high personal behaviour standards, open attitude,
- Superior time management: ability to prioritize tasks and work to tight deadlines, at times under pressure,
- Flexibility of approach, together with a 'can-do' attitude, is key,
- Strong interpersonal skills, to create and maintain effective relationships with internal and external stakeholders.
We offer:
- Stable employment based on an employment contract,
- Working in a dynamic international organization,
- Close cooperation with business departments,
- Working in a supportive team,
- Social package (private medial care, subsidies for language learning and training and courses, life insurance).
Imar Service Group sp. z o.o. © Copyright 2022 All Rights Reserved
NIP: 5342637631