Executive / Personal Assistant (m/k)

IMAR SERVICE GROUP Sp. z o.o.

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Stanowisko:

Executive / Personal Assistant (m/k)

Miasto:

Warszawa

Oferta ważna do:

2022-09-01

Your responsibilities:

(Executive Assistant)

  • Organizing and setting up high level team and strategic meetings - internal and external; coordinating regularly planned meetings and sharing expectations & preparation,
  • Prioritization of agenda items and key meetings, following up on outcomes,
  • Following up on open tasks and key projects,
  • Personal calendar and email assistance, handling of variety of administrative duties,
  • Support direct reports and enhance lines of communication,
  • Handling emails, messages on other, platforms, meeting requests,
  • Help improve the efficiency of the organization by all above activities,
  • Create long term plans and prepare an outlook for commitments and important checkpoints/dates,
  • YPO related activities:
    • contacting other CEOs for meetings or coordination,
    • checking up on event chairs and chapter manager for updates.

 

(Personal Assistant)

  • Help in organizing private trips/events.

 

Our requirements:

  • Master's Degree,
  • Demonstrate previous office administrative experience of working effectively in a high-pressured and challenging environment/similar role,
  • Previous experience at EA level in a corporate environment,
  • Proven experience of adapting to frequently changing circumstances and responding to changing priorities and business needs,
  • Demonstrable experience of working as a team player, in partnership with others; effective communicator,
  • Detail orientated, self-motivated,
  • Excellent knowledge of MS Office applications, including use of Outlook as a business tool, demonstrate ability to quickly gain command of new systems,
  • Strong IT skills,
  • A willingness and enthusiasm for new projects and the ability to develop his/her own workstreams, without prompting,
  • Ability to multi tasking effectively and efficiently,
  • Ability to take unexpected eventualities in their stride, and to cope well under pressure,
  • Excellent organizational skills, with strong background in managing multiple priorities,
  • Work effectively with local colleagues and peers in other regions, to maintain a collaborative culture,
  • Ethical with high personal behaviour standards, open attitude,
  • Superior time management: ability to prioritize tasks and work to tight deadlines, at times under pressure,
  • Flexibility of approach, together with a 'can-do' attitude, is key,
  • Strong interpersonal skills, to create and maintain effective relationships with internal and external stakeholders.

We offer:

  • Stable employment based on an employment contract,
  • Working in a dynamic international organization,
  • Close cooperation with business departments,
  • Working in a supportive team,
  • Social package (private medial care, subsidies for language learning and training and courses, life insurance).